Break down big tasks into bites that you can tackle in bursts during a busy day.
Schedule meeting to review the deck internally prior to the board meetingEven if you can just tick off one or two of these items at a time, you are still making progress. And when you come back to work on the presentation after some time away, you’ll know what you’ve accomplished and what’s next.
Guarding time for projects as a recurring event starts to open up some room between meetings. But to really get project work done, you need to have pre-decided what you will do during those open times. If you don’t, the path of least resistance will lead to doing the first thing that comes to mind — like answering email.
Another way to tackle project calendar blocks is to assess your priorities on a weekly basis. You can do this on your own, though in some work environments it makes more sense to do this planning as a team. Once your priorities are decided, put them into the open blocks of time in your schedule. This will give you a realistic picture about what will actually fit, and will give you advanced clarity on what you need to accomplish to avoid yet another week of little-to-no progress.
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